summary info
For the TBs to work properly, every document should contain
summary info. You can enter summaryy info in Options - Document -
Summary.
You can use any names for the items. The only two exceptions to
this rule are items "author" and "date", because they are prefilled
automatically by ProfiCAD.
Names of the items must not contain spaces.
According to the norm EN ISO 7200 (June 2008) TBs should contain
these data fields:
| name |
explanation |
recommended number of
characters |
mandatory? |
| legal owner
|
name of the legal owner of the document,
company name or logo
|
unspecified
|
yes
|
| identification number
|
should be unique — at least within the
organization of the legal owner
|
16
|
yes
|
| revision index |
various combinations of letters or figures (AA,
AB, A1 etc.) |
2 |
no |
| date of issue
|
date on which the document is officially
released for the first time
|
10
|
yes
|
| segment/sheet number
|
identifies the segment or sheet
|
4
|
yes
|
| number of segments/sheets |
number of segments or sheets |
4 |
no |
| language code |
language code - based on ISO 639 |
4 |
no |
| title
|
refers to the content of the document -
should not contain abbreviations
|
25
|
yes
|
| supplementary title |
|
25 |
no |
| responsible department |
name or code for the organizational unit
responsible for the contents and maintenance of the document |
10 |
no |
| technical reference |
name of the person having sufficient knowledge of
the technical contents of the document |
20 |
no |
| approval person
|
name of the person who approved the
document
|
20
|
yes
|
| creator
|
creator or person who has prepared or
revised the document
|
20
|
yes
|
| document
type
|
document type field
indicates the role of the document with respect to its content of
information and representation format
|
30
|
yes
|
| classification/key words |
the text or code to categorize the contents of the
document used for retrieval |
unspecified |
no |
| document status |
for example “In preparation”, “Under approval”,
“Released” and “Withdrawn” etc. |
20 |
no |
| page number |
|
4 |
no |
| number of pages |
|
4 |
no |
| paper size |
for example A4 |
4 |
no |
